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- GRS Transmittal No. 22 April 19, 2010 TO: Heads of Federal agencies 1. What does this document do? GRS Transmittal 22 announces changes to the General Records Schedules (GRS). The General Records Schedules provide mandatory disposition instructions for temporary administrative and certain permanent records common to several Federal agencies. What changes have been made to the GRS?
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The table below provides the status of General Records Schedules (GRS) that are in progress. Typically, it takes anywhere from nine months to a year or more to process a General Records Schedule. GRS are not available for use until they are issued via a GRS Transmittal. We batch up schedules for issuance due to the effort involved in preparing a transmittal.
GRS schedules generally goes through the following process. The amount of time spent in each phase varies.
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- Drafting
- Initial review (which often involves an agency comment period as well as internal reviews)
- Comment adjudication
- Final internal stakeholder review
- Federal Register posting
- Approval
- Transmittal
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| Schedule | Nature of the Change | Status | Projected Issuance |
GRS 2.4, Employee Compensation & Benefits modification (No authority change) | Modification to fix GRS 2.4, item 035 | Awaiting transmittal | Fall 2021 |
GRS 2.7, Employee Health & Safety Records revisions | Revisions to items (and possibly new items) to allow for coverage of records related to employees returning to facilities during pandemics. | Adjudicating comments | Fall 2021 |
GRS 4.2, Information Access & Protection Records revision (DAA-GRS-2020-0002) | Revision to item 100 to allow for destruction of records after subsequent review or transfer to NARA. | Awaiting transmittal | Fall 2021 |
GRS 4.4, Library Records modification (No authority change) | Modification clarifying coverage of the schedule | Awaiting transmittal | Fall 2021 |
GRS 4.5, Digitizing Records - NEW schedule | New schedule that covers original source records and digitization project records (superseding GRS 4.1, item 050). | Adjudicating comments | Fall 2021 |
GRS 5.2, Transitory & Intermediary Records revision | Revisions related to moving input/source records to GRS 4.5. | Adjudicating comments | Fall 2021 |
GRS 5.3, Continuity and Emergency Planning Records modification (No authority change) | Modification to change “sensitive information” to “controlled unclassified information.' | Awaiting transmittal | Fall 2021 |
| GRS 5.6, Security Records revision (DAA-GRS-2021-0001) | Modification to further clarify coverage in relation to law enforcement functions. Also possible revisions related to new records being created as employees return to facilities during the pandemic. | Awaiting transmittal | Fall 2021 |
| GRS 5.7, Agency Accountability Records revision (DAA-GRS-2020-0001) | A schedule revision to clarify that the items apply only to administrative housekeeping related management activities, not mission-related activities such as agency strategic planning and performance management. Title is changing to Administrative Management & Oversight Records. | Awaiting transmittal | Fall 2021 |
| Multiple schedules | Revising approximately 60 disposition instructions so that they can be presented in a machine readable format. | Drafting | TBD |